Creating on-behalf-of definition rules - Documentation for BMC Service Request Management 8.1

The application administrator can create on-behalf-of (OBO) definition rules to specify the following actions:

Users acting on behalf of another user can view only requests that they submitted on behalf of that person, and not requests submitted by the user or requests submitted by others on behalf of the user.

You can use this feature even if you choose to disable entitlement management. For more information about how this feature works, see How on-behalf-of functionality works.

Recommendation

BMC recommends that you create OBO rules that allow service desk staff to create service requests on behalf of any user.

To create an OBO definition rule

1. From the Application Administration Console, click the Custom Configuration tab.
2. From the Application Settings list, select Service Request Management > Entitlement > On Behalf Of Management, and click Open.
3. From the On Behalf Of Definition Rules form, click Create.
4. Enter a unique name for the definition rule.
5. Select a company.
6. Select a status.

7. Define the requester by selecting a Requester Type.

   Requester Type	Steps to follow
   User	Click Select User. In the People Search form, enter criteria to find a particular person from the People form, and click Search. Select a person from the results list, and click Select. The login ID of the person appears. Note: You can select any user from any of the companies to which you have access.
   Company	Select information from the remaining fields (for example, Organization, Department, and so on).
   Group	Select a group name for the company (for example, Calbro Services > Service Desk). When selecting a group for the Requester Type, you can only select a group to which you have access.

8. Define a user or company that the user is acting on behalf of.

   If you select this Requested For Type	Follow these steps
   User	In the People Search form, enter criteria to find a particular person from the People form, and click Search. Select a person from the results list, and click Select. The login ID of the person appears.
   Company	Select information from the remaining fields (for example, Organization, Department, and so on).
   Group	Select a group name for the company. When selecting a group for the Requester Type, you can only select a group to which you have access.

9. Click Save.
10. (Optional) If you create a rule that allows a person to submit a service request (or work order) on behalf of someone else, check that the Organization and Department fields of the People records belonging to the people for whom requests can be made contain the correct entries for those people.

    If those fields do not contain the correct values (or are empty), those people are not available in the list of people for whom the requester can make requests.